Job Description
We are seeking a Data Entry Contract Administrator to be the operational backbone of our contract lifecycle within the fast-paced HVAC industry. In this role, your work directly prevents billing errors, keeps our preventative maintenance teams on track, and ensures our clients get flawless service. You won't just be typing data—you’ll be keeping the engine running! What’s In It For You? (The Perks)
- Work with Randstad, a global leader in recruitment, opening doors for your career.
- The HVAC industry is always growing and recession-proof.
- Work with a supportive team that values your input and sharp eye for detail.
What You’ll Do:
- Input and update contract details, amendments, and renewals in our systems with laser-focus accuracy.
- Promptly handle equipment/location updates, service cancellations, and portal requests to keep our operations moving fast.
- Review contract documentation to ensure everything is complete, accurate, and fully compliant with company standards.
- Catch and resolve data discrepancies early, acting as the first line of defense against downstream billing errors.
- Partner closely with Account Managers, Finance, and Billing teams to keep everyone aligned.
- Gather and organize accurate records to help our teams ace internal audits and business reviews. To Apply: Please email your updated resume directly to paola.silvafebres@randstadusa.com with the subject line "Contract Administrator Application"
salary: $24 - $25 per hour
shift: First
work hours: 8:30 AM - 5 PM
education: High School
Responsibilities
- Input, update, and maintain contract details, amendments, and renewals accurately within internal databases and spreadsheets.
- Review all contract documentation to ensure completeness, accuracy, and strict compliance with company standards.
- Process location updates, service cancellations, and portal requests in a timely manner.
- Track contract expiration dates and assist with monthly maintenance releases to ensure seamless, uninterrupted renewals.
- Partner directly with Strategic Account Managers (SAMs), Finance, and Billing teams to verify contract changes and ensure alignment.
- Proactively identify and resolve data discrepancies to prevent downstream billing errors.
- Gather, organize, and provide accurate contract records to support internal audits and business reviews.
- Maintain strict confidentiality and discretion when handling sensitive legal, financial, and client data.
Skills
- Entering Data
- Data Entry (3 years of experience is preferred)
- Excel Pivot Tables (2 years of experience is preferred)
- Contract Administration (2 years of experience is preferred)
- Contract Review
Qualifications
- Years of experience: 3 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
Job Tags
Hourly pay, Permanent employment, Contract work, Temporary work, Work experience placement, Shift work